Hawaiian Shores Community -- July Meeting Recap

WATCHDOG © 2011

Aloha All, 

There was a collection of members in the audience for this month's meeting. A good thing. No one took advantage of the privilege to 'communicate' to the Board regarding their Agenda. The Board was complete minus one Director. The Meeting began on time at 10A

First order of Business was the Acceptance of the Minutes from the June REGULAR and SPECIAL meetings. The President called for 'a motion to accept' the June blah blah blah. The Watchdog wishes to take editorial license here and demand conformance to Robert's Rules of Order when addressing the Minutes. What 'educated' mind calls for a MOTION TO ACCEPT THE MINUTES before any sort of discussion is had to determine whether they are acceptable or not? Then turns around and asks immediately if there are any corrections? This has happened each month and each month it goes UNCONTESTED by the alleged PARLIAMENTARIAN who sits with the Board! Each month, except this one as there were no corrections, the President asks for a motion to accept and then follows up with corrections, then calls for a motion to amend, blah blah blah. Certainly she has not read and understood the direction given on pages 343, 344 &456 of the 10th Edition of RONR or she would be following it! It may also be acknowledged the alleged PARLIAMENTARIAN has opted to remain quiet with regard the suggested form for handling Minutes. [Could this be one of the things this alleged parliamentarian was referring to in March 2011 when she exclaimed before all the Minutes done by previous board was not done according to Robert's?]

Next order of business the various committee reports and the report from the Director of Ops and Mgt. The following Committees had business transacted one way or another:

1. Architectural
• The Report was acknowledged with no recommendations. One request was made. The request was to have the Business Office email the Architect Committee when someone has informed the office they will be bulldozing.[ For a recap of the Architectural Committee Report please review here. ]
2. By Laws
• The Report was acknowledged and discussed briefly with no recommendations. [For a recap of this committee's meeting please review here. ]
3. Community Relations
•  Announcement of pending Rummage Sale
• Update on discussion topics from June meeting with no recommendations. [For recap of this committee meeting please review here ]
4. Finance
• The Finance Committee Report was 'read' by the chair. 
• Brief discussion of 'water rates' between the directors. The President acknowledged if HSCA followed the formula for water fees from Hawaiian Beaches Water Company the rate would likely go up. One director announced that since we are NON PROFIT our rates should not be competitive with a FOR PROFIT water company. [ For discussion of the Finance Committee please review here. ]
5. Human Resources
• The president acknowledged discussion of HR Committee matters is confidential. However, a decision was approved by the HR Committee for recommendation of adoption by the Board regarding 'Sick Leave'; Sick Leave is now limited to a certain amount of days per year and is not carried over unto the following year, or, accumulated.  
6. Infrastructure
• The report for this committee was acknowledged with no recommendations. [Content of this committee's June Meeting can be reviewed here. Scroll towards the bottom of the page.]
7. Ocean Park
• The president announced there was no meeting but that she wanted to 'report' the grass is growing and there were several plants in her yard waiting for planting if anyone was volunteer minded to assist. 

The Director of Ops and Mgt:

1. Leaks were fixed. The difference in a month's water consumption from previous to current is approximately 2 million gallons less due to the leaks being fixed.
2. USDA has acknowledged the monies for the Grants to convert cesspools/septic tanks to anaerobic systems will be made available in August and be funded for up to 5 at a time. The owners of the properties must agree to the conversion. It will be at no cost to themselves. The maintenance on the new installed anaerobic systems will be covered by the grant monies from the Feds. 
3. Road mowing was completed for the entire subdivision.
4. Pool filter tank was fixed.
5. CCR violations were noted.
• Chicken trap pricing was noted; expensive
• Chickens will be removed by HSCA staff at a cost to the owner.

Also discussed:

1. The search for pricing bids for the tenting of the 'Stables' [aka Community Center] is ongoing.
2. Effective August 2011 water bills will be done b--monthly [the Board must publish the change in rules after updating the Water Rules document.]
3. A Solar System company provided a Q&A for a system to convert the Pool filtration power system to Solar. The Board approved the process to move forward which could lead to a fee of $85k for the conversion . This is allegedly inclusive of PV panels, several pumps and filtration system.
4. Now that a Park has been officially established on one of the Ocean Park parcel the letter to the Real Property folks for a tax reduction is pending the sign being posted acknowledging the Park by its name. The name however has not been approved by the Board nor has the Community been officially notified as to its name. Will the tax reduction be only for the single parcel?
5. The revised RFP's for the water system upgrade have been approved for publication in newspapers for July 18 and July 25; they are also being sent to Engineering firms via USPS.
6. The Mid year packet will include a letter from the President, Rule changes, Audit, Annual Meeting Minutes for Member Meetings.

The next Regular Board Meeting will be Saturday, August 13, 2011 @ 10A