Hawaiian Shores -- Last Regular Business Meeting for 2011 Board

WATCHDOG © 2012

Happy Friday Watchdog Readers!

As the graphic reflects, the last regular business meeting for the 2011 Board of Directors is scheduled for the tomorrow. 

Please review the Agenda for items of interest to you, the property owner, and its impact on your property values. 

The Agenda provides for members to comment on Agenda items. They have historically allowed the speaker a 3 minute opportunity to address the Board. 

Items on the Agenda:

Communication Committee to give a report. Not sure why this is listed under 'Communications" and not under 'Reports' where the other committees are listed? This committee was formed to consider the busy communications received by the Board since October. If you have sent a letter via email or dropped off at the office since October this Agenda Item may afford you the opportunity to inquire as to the status of that communique. 

The opportunity to address the Board about any portion of the "Planned Community Association" portion of the Hawaii Revised Statutes. The section of law is 421J and it is too listed on the Agenda for discussion. For instance:

1. 421j-5 Meetings of the board of directors; committees and subcommittees
2. 421j-6 Robert's Rules of Order
3. 421j-7 & 7.5 Documents of the Association
4. 421j-8 Membership Lists
5. 421j-13 Mediation of Disputes

Under Reports:

• Office Manager Report
• Maintenance Foreman Report
• Election Committee Report 
• Architect Committee Report

Under Old Business:

Dog Park at Maikoiko -- A committee was formed December 10th to address this and was to have a report ready for the January 14th Board Meeting.

Under New Business:

Cell Tower proposal from AT&T <-- This may be a great opportunity for those who do not support a cell tower to inquire as to the policy and procedure going forward regarding the installation and operations of this tower. For instance, last time this came up it was alleged by some the cell tower provider is supposed to hold community meetings to address concerns, like health, etc. Conversely, this topic allows those who are for a tower to speak up in support of the process moving along.

Executive Session:

1. Communication from Member -- Making it Pono -- Where is the obvious link to how this is covered by 421j-5 (c) Personnel? Litigation in which the Association is or may become involved? Protect attorney/client of the Association?
2. Contract Discussion with Pacific Solar
3. Contract Discussion regarding the renovation of the Stables -- Again, where is the obvious link to how this is covered by 421j-5 (c)? What is being done to the Stables? When was the Membership informed of the final decision by the Board as to what they have decided to do? Last the Membership knew they were replacing the roof, getting a septic design, and had allocated $50k for the Stables for fiscal year 2012. How is the contract negotiation appurtenant to Executive Session?
4. Status of Contract for PER and ER -- Status of contract? In Exec. Session?
5. Status of agreement for solar farm  fields? In Exec Session? Relevance to 4521j-5 (c)?

New Business in Executive Session

• Update Employee Handbook -- Huh? Relevance to 421j-5 (c)? Updating an employee handbook is not discussing PERSONNEL! Why has this been relegated to Executive Session. MEMBERS can review the handbook. It is not SECRET!
• Performance Appraisals

Members, please show up; please, get involved. Please take 3 minutes of your morning to address the Board about any item on this Agenda giving them your thoughts. You don't have to stay for the full meeting if you cannot but if you can please do!