Hawaiian Shores -- Feb 2012 Board Mtg Recap

WATCHDOG © 2012

Welcome Watchdog Readers!

Of course Watchdog would provide you with a recap of the monthly Board meeting! Let's start at the top and work our way through the Agenda:

Opening Announcements: The Board wholly approved support for efforts being made to secure a 'grant aid' program for Fuel Taxes already paid by motorists in each of the districts comprising Hawaii County. [A bill introduced by local House Rep. Faye Hanohano to clarify language that would allow some local fuel taxes collected and redistributed back to the Counties to be available for a 'grant aid' program for communities with private roads to access for road maintenance. Currently, those taxes are used to maintain county roads.] 

The Board also made a motion to waive guest fees for monthly Neighborhood Watch meetings currently being held at the Honu Street Recreational Facility. This will allow larger community participation in the program -- currently utilizing the Hawaii County Community Police Officers as the facilitator -- to develop stronger larger neighborhood watch group program for Hawaiian Beaches and Hawaiian Shores.

Reports Highlights: 

WATCHDOG © 2012

1. Office Manager's Report: Financials were deferred until March Board Meeting due to reporting format issues. The next month's financials will also have a 'dynamic' vs 'static' Capital Improvement format.
2. Office Manager has developed an office list of "Very Insistent Persons" or was that 'Very Interested Person" [You may want to check with the office to ascertain a]if you are on the list; b]why; c]what is purpose of the list; d]who is allowed to see the list; e]is their procedure in place to remove your name from the list; f] is this list a proactive feature to building 'community'; g]should such a list, obviously an internal aid, have been published in the Office Manager's report?]
3. Maintenance Foreman hired Oct 2011 resigned his position Jan 2012. Board is considering candidates from which they anticipate hiring someone who is a 'good fit' for the job. The just departed Foreman was hired as a 'good fit'.
4. Election Committee Chair's report: Total Cost of election: $5857; 11.5% reduction over previous year. [Previous year had two election packets sent out due to 'confusion' over a ballot that had served the community for years.]
5. ByLaws: A concern over legitimacy of bylaws voted upon and implemented by the 2009-2010 Boards has been raised. During the discovery process allegations have also arisen to the legitimacy due to law requiring changes to bylaws and CCR's to be filed with state's Bureau of Conveyances.
6. Solar contract for Pool still being negotiated.
7. New Range Power, the solar field company who wanted to lease acreage from the Association to produce power and sell to HELCO has been put on hold due to FIT [Feed in Tariff] language. 
8. Community Center Renovations: The 'Repair and Replacement' plans for the Community Center has made it to the Board for their review and approval. Costs to date for initial work done to prepare the structure, such as termite tenting, etc., $11k +/- a few dollars. The anticipated total cost for the projects $75k +/- which is approximately 10k under what it was estimated to cost to demolish. 

 Special Committees to the Board were set up with returning and new members:

• Finance 
• Infrastructure
• Community Relations

The following Special Committees are on hiatus:

• Nominations
• Bylaws
• HR

The Dog Park Committee was not mentioned as being active or inactive.

NOTE: The Board of Directors confirmed they do not have an official Facebook Group/Page for HSCA nor the Board nor do they have a surrogate Facebook Group/Page.

Anyone wishing to serve on any committee should make their desire known by writing a note to that effect and sending/emailing it to the office [contact info on official website]; or, be present at the next Board meeting March 17th @ 10 and request appointment directly of the Board.