Hawaiian Shores -- August Board Meeting Recap

WATCHDOG © 2011

Aloha Watchdog Readers,

The meeting started on time and with a full cast of directors. The following was discussed:

  

• Announcements: Ocean Park Blessing rescheduled from August 19th at 9A to August 20th at ? [tba]; Office will be closed on Tuesday, August 23rd because Helco will be doing work and power will be off for part of the day. The office staff will be making their trip to CostCo. Effective this meeting the office will be close monthly the last Tuesday of the month.

• Approval of Minutes: Discussion ensued because not all packets were received via mail by all directors. The Minutes were approved as is.
• Reports:
• Director of Ops Mgt: ~ 126 water meters installed in 16 days working 6 hours per day. 8 Meters unable to install because immediate determination of 'corporation' location could not be done. 3 meters were not installed because 1]Denied access; 2] Cemented area where the meter 'may' go; 3]Area buried further than 3.5 feet below the surface, altered by owner. A large leak was discovered and remedied by owner. Pool furniture approved for purchase. Chicken tracking is effectively being done but chicken eradication is not. Zero chickens removed in the month of July. With great jocularity the majority of the Board listened and responded to the fowl stories as regaled by the Director of Ops/Mgt -- all absent the 'member' who insisted on this being moved to 'priority'. Imagine, two months ago the Board felt this so important [squeaky wheel thing again] they made much ado about it but now that the money has been paid to the staff to try and comply it became a moment of levity for the Board. HOWEVER, let it not escape your attention that the 'president' advised the Dir. of Ops/Mgt she was 'SANCTIONED' to go into someone's  private property to remove 'chickens' be they owned or 'feral' so long as owners have been advised in writing they needed to comply with the CCR's. Theft of your property from your property has been SANCTIONED by the president of the Board without nary a single director objecting to that sanction.
• Finance Commitee Report:
• The Chair of the committee invited anyone with capital improvement suggestions to attend the next Finance Committee meeting. Referencing the pool upgrade, the suggestions were made to not replace the coping but to fix them; to not resurface the pool but to coat it; to paint the bottom a dark color. [Though a question about the pool is on the Survey -- the discussion has been a monthly discussion and as it continues it seems more and more effort is being put into resolving the long standing issues.] A little research on the effect a dark color has on the water temperature of the pool will hopefully be intelligently performed. There is solid debate on the topic. The Chair of the Finance Committee - the original promoter of 'outsourcing' work -- was approved to have a paint bid put in for the fencing, the cabanas and other surfaces needing paint. This cost bid will be discussed at the upcoming Finance Committee Meeting.
• Infrastructure Committee Report:
• Chief among the topics was the issue of the costs and placement of speed bumps vs speed humps. A signature gathering petition was handed out to those who were inclined to walk them about their community to determine if the majority of the homeowners wanted speed bumps/humps put on their street. Currently the following street names have been tossed in the discussion pool for speed management: Papio, Coastal Parkway, Opae and Anae. Also discussed was the trip made to the Mai iko o iko street park. {Most of us know the street by its name "Maikoiko Street".} The discussion was about the status of the timber in the roofing of the pavillion.
• By Laws/Policy:
• No meeting due to lack of quorum.
• Community Relations Report:
• Mostly discussion on Swap Meet/Ocean Park Blessing. The president invited the co-chair to give a report. The Chair was seated 3 seats away.
• Architect Commitee Report:
• The report mirrors nearly perfectly the recap of that meeting on this blog.
• Ocean Park Committee Report:
• Discussed under the Community Relations section.
• Old Business:
• Tenting done on the Stables
• Letter to be sent requesting reduction to tax status for the Park TMK[s?] Will be sent after pictures taken at the Ocean Park blessing. Should be effective for the fiscal year 2013.
• Solar System bid not yet in for pool filtration power system.
• The director who sits on the Board and who speaks fluent Japanese offered and was approved to translate some of the materials in the outgoing mid year [which should be retitled to LATE year packet. As August is only 3 months from the end of the fiscal year and 4 months from the end of the election year] packet from English to Japanese for a fee. The approval was $100.00. [To remain clear of suspicion someone on the Board should have noted --for the record --the Board was in agreement with the obvious conflict of interest. Though the State's Statutes recognizes a motion passing as substantive proof the directors waived concern for conflict sometimes just to maintain the appearances of no cronyism a statement for the record should be noted. Additionally, some of the very individuals who serve on the Board now regularly inquired of the previous boards whether there was a 'bid' solicited from at least 3 companies before simply approving one under discussion. In this case, HSCA has historically used a translation service that would have been able to quickly provided the costs for translation as a comparative bid. None was offered.]
• Status of the RFP letters sent and response time allowance.
• Status of the Board's decision to replace our current long time Director of Ops/Mgt with someone else for nearly the same price to do half of the work is coming to fruition. Candidates for the position will begin interviewing soon. That cost cutting savings will be manifest to the membership with the financials thereafter.

There was discussion of a Special Meeting later this month. so check the calendar for that schedule. Or back here. Watchdog will try and provide as much notice as possible.


The meeting was adjourned to Executive Session.