Hawaiian Shores Community June By Laws Comm Recap

WATCHDOG © 2011

Aloha All,

In a continuing effort to keep the members up to speed on what is going on at both the committee and Board level via the various meetings I am happy to provide this recap of tonight's By Laws meeting.

The meeting began at 1815 with 6 people present for the meeting. 

The Agenda was as follows:

• Decide who will take minutes at committee meetings  
• The Minutes will be taken by the Co-Chair.
• Approve Minutes from May 22, 2011 Meeting  
• With a single correction, the Minutes were approved as corrected.
• Discuss further any changes in wording on items discussed at last meeting.
• PROPOSED CHANGE: Section 4.02: Last meeting the 3rd Saturday in March was agreed upon as the more reasonable time to move the Annual Members Meeting to -- upon further discussion the recommendation now will be the 3rd Saturday in April. Items to be included on the Agenda must be into the Office no later than February 15th of each year.
• PROPOSED CHANGE: Section 5.03: Nominations for Directors to be received no later than February 15th of each year. 
• PROPOSED CHANGE: Section 5.06--This section had been reviewed and proposed in May however the log jam this meeting came momentarily in how to handle the occasional time when someone would resign their term after the Ballot was already sent out. It was decided the language was fine: Should this occur the board would appoint someone to serve until the next election. This led to a discussion on 'term limits' and how it would be affected. The By Laws are clear on term limits and the proposed change to section 5.06 would not affect the term limits
• Proposed Definition of a 'Member' was tabled for another month.
• Discuss motion made and passed in last BOD meeting to refer development of park rules in all the association parks to by laws committee.
• This was postponed until next month's meeting when the committee members have had a chance to review the current facility and pool rules as guidelines.
• Discuss agenda items for next committee meeting
• Discussion of  CCR #8 EASEMENTS – Owners are responsible for keeping easements clear of obstructions.  Any obstructions on easements will be removed at the expense of the owner. --this will be discussed next month with a couple of clear statements: 
• Define easements as used within HSCA
• Define member obligation/responsibility with regards any obstruction that could cause destruction or interruption to our water system and how to manage this ruling to the benefit of all members.

• Proposed insertion into Article 12 of our By Laws covering mandatory mediation using the language from HRS 421J-13. 

  This meeting was productive, an exchange of ideas were forthcoming, there was some revisiting of older issues as the overlap on the committee reflects past committee members working with new committee members. The interaction was respectful and productive. 

As the policies begin to come and be discussed it would be best for members to avail themselves of the opportunity to sit in and be part of the discussion process. It is at this level the individual contributions help to forge policy that reflects the well rounded demographics of our community. 

The next meeting of the By Laws/Policy Committee is Monday, July 25th beginning at 6P. It is held at the Honu Street Facility.